Members Login

General Body Meeting 2023

AROI GBM

GBM Minutes of 43rd AROICON, Mumbai-3rd November, 2023 (7-8:30 pm)

  1. The Secretary General AROI- Dr V Srinivasan invited Dr Manoj Gupta President AROI & Dr S N Senapati President-Elect AROI to the dias. President AROI – Dr Manoj Gupta requested Dr V Srinivasan to start the meeting at 7:10 pm.
  2. Attendance register was circulated to each & every one present in the hall.
  3. Welcome address was given by the President AROI Dr Manoj Gupta & Secretary General AROI Dr V Srinivasan.
  4. Dr V Srinivasan, Secretary General AROI expressed his condolences to the departed members in this year (Dr K T Bhowmik, Dr R Mahadevan, Prof G. SelvaLuxmy & Dr Pravas Manjiri Pattanayak) & homage was paid by observing a silence for 1 minute.
  5. Minutes of previous GBM held in 2022 was read out by Dr V Srinivasan. It was passed in the GBM, and was proposed by Dr Neeraj Jain & seconded by Dr Manish Chandra.
  6. New AROI members list (from LM 4428- 4719 as of 31st Oct 23) was ratified & approved by the house proposed by Dr Kishore Singh & seconded by Dr Rakesh Kapoor.
  7. Dr V Srinivasan congratulated ICRO team & President- Elect Prof Senapati for their outstanding contribution in ICRO Teaching activities in 2023.
  8. New ICRO members list (from LM324- 364 as of 16th Oct 23) was ratified by the house.
  9. 43rd and 44th ICRO SUN PG Teaching programs were successfully conducted and this was informed to the house. 45th ICRO SUN PG Teaching Programme is scheduled on Dec 16/17th 2023 at Trivandrum.
  10. Secretary General informed that ICRO Pre conference workshop on the previous day was a grand success with around 20 spot registrations & more than 100 members attended. Also informed that AROI was the only association amongst the other four who had organized workshop on 1st Nov 23.
  11. ICRO- INTAS Radiobiology course – House was informed about Radiobiology courses occurred in 2023 & last course will happen on 6th Jan 2024 at Tirupati. Henceforth only one Radiobiology course will be conducted at AIIMS, Rishikesh as it is available on the You Tube. It was passed by the GBM.
  12. ICRO- SUN Prodvance courses–All the Prodvance courses are over for this year. Henceforth ICRO- SUN Prodvance course will not be conducted due to less registrations in 2023 instead we will have 2 programs in North & South zones in 2024 on AI & Stereotaxy. Chitranjan cancer centre will be awarded if willing to conduct one of these prodvance courses at their centre in 2024.
  13. Dr V Srinivasan gave details about AROI-ESTRO & Best of ASTRO courses done in 2023. Also announced ICRO quiz winners for ICRO- SUN PG Courses held.
  14. Dr V Srinivasan announced FICRO awardees for 2023 (Dr Sushmita Pathy / Dr Swarupa Mitra / Dr Rohini Khurana / Dr Saikat Das / Dr Pooja Nandwani Patel and Dr Sushil Beriwal.) it was passed by the GBM.
    Also informed about successful conduct of FERN workshop by Dr. Supriya. He also announced all the awards & travel grants that our AROI members bagged in FARO 2023 at Seoul, Korea. Appreciation was done by the house for all the awardees.
  15. Dr Francis's proposal for change in name of Dr Rangi Prasad Memorial Lecture to Prof M Krishnan Nair Memorial oration. EC had approved this proposal hence Kerala chapter has paid 12 Lakhs during the EC meeting. It was proposed by Dr Giri & seconded by Dr Vijay Anand Reddy in the house.
  16. Dr Manish Pandey's proposal of change in name of Dr G C Pant Best paper to Dr K T Bhowmik Best paper, however it was decided if he pays INR 7Lakhs for the same, name will be changed or else the same name will be continued.
  17. Secretary General Dr V Srinivasan gave open proposal to all for change in name of Dr Neil Joseph fellowship. Any state / zonal chapter can propose this by paying INR 7 Lakhs. Discussion on increasing this amount to INR 10 Lakhs was raised by Dr Rajesh Vashistha- Chair AROI as we give 6 fellowships (INR 20,000 each fellowship – INR 1,20,000) every year. It will be considered one-time payment for 10 yrs. If no proposal / payment received till next 6 months, name will be changed to AROI National fellowship & cost will be borne by AROI central. It was passed by the GBM.
  18. Dr Rajesh Vashistha Chair AROI proposed silver plate which was given to orators to be replaced by Gold coin with AROI logo on it along with simple steel plate. It will be within INR 40,000. Also suggested Silver/ Gold Medal to be replaced by simple bronze medal & prize money to be increased by INR 2000 each for Best papers. It was passed by GBM.
  19. AROI ESTRO course directors will be replaced every 5 years. Hence ESTRO Coordinator & Director (Gynae course) Dr Umesh Mahantshetty will be replaced by Dr Supriya Chopra, Mumbai, &
    Director (Advanced Technology course) Dr A. K. Anand will be replaced by Dr. Indranil Mallick, Kolkata.
    Director (H & N course) Dr Sarbani Ghosh Laskar took over last year. Hence she will be the course director for the next 4 yrs.
    Old Directors will remain as advisors to new Directors.
    It was approved by the GBM.
  20. Honorarium to AROI when there is a request from Conference Organisers for AROI's endorsement and  logo - For small conferences –INR 50000 & large conference – INR 1 Lakh. The amount will be INR 2 lakhs if request is from a non-member. Dr Vijay Anand Reddy suggested even if other associations use our logo, they need to share the scientific material with AROI working committee. It was passed by the GBM.
  21. Equipment's- Cyber Knife & Gamma Knife equipment's will be under Radiation Oncology department. Dr Manoj Gupta President informed that the letter was sent to respective authority & we have received positive reply from them. He will circulate the letter received from
  22. Dr V Srinivasan proposed an appointment of new Chief Election Officer- Dr Kishore Singh.
  23. There was a suggestion of publishing articles only related to Radiation Oncology & fresh articles needs to be added. Dr Suresh suggested adding articles related to chemotherapy. Dr D N Sharma clarified he was clearing the back log since COVID time. Henceforth only fresh articles will be published along with articles related to Radiation & Chemotherapy. It was passed by the GBM.
  24. Journal contribution to be paid by all the states/ zones by 31st March of respective year. It was passed by the GBM.
  25. Dr V Srinivasan informed that letter dated 7th Sep 23 was sent to NMC regarding exclusion of MD (Radiation Oncology) as a pre-qualification to take up DM Medical Oncology. It was passed as regulation on 18th Oct 23 and he thanked all the Members for their swift action. House appreciated the efforts.
  26. Dr V Srinivasan informed that Dr Manish Pandey, Organizing Secretary of AROICON 2022 from North Zone had submitted rough account details on 1st Nov 23 projecting a net loss of INR 17 Lakhs plus. EC had decided to give him 3 more months to pay INR 25 Lakhs & submit an audited account. General body decided to stay with the EC decision.
    Dr. Giri raised a concern what if he doesn't pay. Dr Manoj Gupta informed then there will be an expedited meeting with EC after 3 months to take the final decision. Dr. Sabarinath had given suggestion of helping Dr Manish Pandey to conduct another meeting & help him out to raise funds. Dr Francis has shown that there was no such rule in 1st GBM minutes happened at Jaipur mentioning suspension of organizing secretary in case he fails to pay the dues, but it was explained to him that it was a decision taken during that time and it is true and the same is mentioned in the new AROI Directory clearly.
  27. Dr Manish Chandra suggested to give some rebate to Dr Manish Pandey. Dr Suresh suggested we should see what exactly happened for this delay in payment & then decide- Dr.V.Srinivasan reiterated that we are waiting for the final audited accounts. Finally, the house decided that in case he does not pay the dues in next three months, then a committee be constituted to decide the further line of action.
    Dr J P Agrawal discussed that association should find out a way to reduce the expenditure of the conference so that this problem never occurs and suggested to reduce or omit the sponsorship for past presidents & secretaries to reduce financial burden. Dr Manoj Gupta informed the house that this will happen automatically once the ethics guidelines of NMC which was put on abeyance, come into force.
  28. Dr Supriya Chopra gave FARO Research proposal for funding of INR 2- 5 Lakhs from AROI, on which house decided to give funding of INR 2 lakhs from AROI as a beginning. Proposed by Dr Neeraj Jain & seconded by Dr Rakesh Kapoor.
  29. Dr V Srinivasan informed about the AROI-ICRO Teaching course & ESTRO Courses, Best of ASTRO & YROC to be held in 2024. AROI ICRO SUN PG course will be video recorded henceforth & put up on the website. 44th AROICON will be at KMC, Mangaluru.

    (1)  AROI-ICRO Sun PG Teaching course in 2024-
    Jawaharlal Nehru Cancer Hospital, Bhopal - Dr. Gautam K Sharan
    Max Super Speciality Hospital, Bathinda - Dr. Rajesh Vashistha
    NRS Medical College, Kolkata - Dr. Shrikrishna Mondal
    (2) AROI-ESTRO COURSES IN 2024-
    (I) AROI-ESTRO Gynae Teaching Course
    HBCH & MPMMC CANCER CENTRE, VARANASI -Dr. Satyajit Pradhan
    (II) AROI -ESTRO Head & Neck Teaching course
    MIOT INTERNATIONAL HOSPITAL, CHENNAI - Dr. V. Srinivasan
    (III) AROI ESTRO Advanced Technology teaching course
     AIIMS, PATNA - Dr. Pritanjali Singh
    (3) AROICON 2024 - KMC, MANGALURU.
    (4) Best of ASTRO- 2024 - Dr Madhup Rastogi, Dr. RMLIMS, Lucknow
    (5) AROI-YROC-2024 - 20th & 21st January 2024 –AIIMS JODHPUR- Dr. Bharti Devnani

    Dr Srinivasan requested Dr Athiyamaan Organizing secretary of 44th AROICON 2024 to pay 50% of INR 25 Lakhs contribution to central AROI just before the conference & he promised to follow all the AROI norms & will try to pay as much as possible before the conference. Passed and appreciated by the house.

  30. Dr. V Srinivasan informed about bids received so far for 2025.

    AROICON 2025-
    Bid by Dr Suman Mallik through Dr Abhishek Basu, WB chapter for AROICON 2025 at Narayana Superspeciality Hospital Howrah, WB-Approved by the GBM

    ICRO SUN PG 2025-

    1. Vydehi Institute of Medical Sciences, Bengaluru through Dr Ravindra Ganganna, KA state chapter for AROI-ICRO PG teaching Course 2025.
    2. Prof. Manoj Gupta, AIIMS- Rishikesh
    3. Dr Shaleen Kumar of SGPGI, Lucknow for AROI ICRO SUN PG Teaching Course in 2025- Approved by the GBM

    AROI-ESTRO TEACHING COURSES 2025:

    PGIMER, Chandigarh - Dr. Rakesh Kapoor (Advanced Technologies)

    Dr Francis V James, RCC, Trivandrum (Head & Neck) - Approved by the GBM

    Now bid only for AROI – ESTRO Gynae Teaching courses 2025 is open.

  31. Dr V Srinivasan informed about Fellowships given in 2022 which was completed by all in 2023, except 6 who will complete it before the end of this year.
  32. Dr V Srinivasan explained about AROI- Current, Saving & ICRO account details. He also showed proposed budget for 2024 & estimated income in this year. AROI FD’s are around 4.2 Crore & ICRO FD’s around 70 Lakhs. Proposed by Dr Sabarinath & seconded by Dr J K Singh. Accounts & Budget were passed by the GBM.
  33. Reflection on the NMC guidelines to be followed was presented to all.
  34. Others issues with the President’s approval that were discussed like- Dr Shaleen from SGPGI Lucknow discussed about DM program to be of 6 yrs & not 3 yrs as 3 yrs program is not been recognized. On which Dr Manoj Gupta said 2 DM programs were already approved (DM in Head & Neck as well as DM in Genitourinary) and is going on.

    Dr. Srikanth Rao suggested whether we can add oncology as syllabus for NEET PG exam as most of the questions are asked from General Medicine, hence MD Radiation Oncology students are failing. It was decided that a letter to be written in this regards & followed up with NMC.

  35. PG curriculum to be followed with NMC. Dr Francis suggested PG curriculum is of low quality. Dr Manoj Gupta said a sub-committee to be appointed which can modify PG curriculum. Dr Sabarinath suggested that he will share the new NMC guidelines regarding MD/DM courses.

    Dr. Ravindra Ganganna suggested to appoint Young Radiation Oncology Representatives only for 2 yrs tenure.

  36. Sabarinath raised concern for lengthy process to get AROI membership where other association’s membership can be obtained easily in an online way- Dr. V. Srinivasan agreed to see the feasibility of the same.
  37. Special thanks to the Organizing committee of 43rd AROICON- Dr J. P. Agrawal, Dr Sarbani Ghosh Laskar, Dr Kaustav Talpatra & Dr Manish Chandra. Also special thanks to the Joint Secretary Dr K. S. Kirushna Kumar for noting down the minutes of the meeting.
  38. GBM was dissolved with Vote of Thanks by the Secretary General.

Back to General Body Meeting Main