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3.3 ELECTIONS

3.3.1 ELIGIBILITY

      • 3.3.1.1

        President Elect: To contest for the post of President Elect, the candidate should be a Life Member of AROI continuously for a period of at least 20 years and should have completed at least one full term as a member of the Executive Committee of AROI.

      • 3.3.1.2

        Vice President and Secretary General: To contest for the post of Vice President or Secretary General, the candidate shall be a Life Member of AROI continuously for a period of at least 15 years and should have completed at least one full term as a member of the Executive Committee of AROI.

      • 3.3.1.3

        Editor-in-Chief Journal: To contest for the post of Editor-in-Chief of the Journal, the candidate shall be a Life Member of AROI continuously for a period of at least 15 years and should have served in the editorial board of the Journal of the Association, Newsletter or Journal of Any State/Regional Chapter of AROI.

      • 3.3.1.4

        All the Elected Executive Committee Members should be ordinary residing in India during the tenure of their office.

      • 3.3.2

        No member shall be eligible to seek election consecutively or otherwise for the post of President Elect and Vice President and more than two tenures of two years each for the post of Secretary General and more than two tenures of four years each for the post of Editor-in-Chief. No member shall remain an Executive Committee member for a total of more than 12 years.

      • 3.3.3

        Persons holding the post of President/ President Elect shall not shall not seek election to any post of the Executive Committee in future.

      • 3.3.4

        A member shall not contest simultaneously for more than one post i.e. President Elect, Vice President, Secretary General and Editor-in-Chief. Also a member shall not contest any post of ICRO simultaneously.

      • 3.3.5

        The President Elect shall automatically become President at the Inauguration of the Next AROICON.

3.4 ELECTION AND ELECTION PROCEDURE

      • 3.4.1

        Election for the post of President Elect, Vice President Senior and Vice President Junior shall be held every year.

      • 3.4.2

        Elections for the post of Secretary General and elected posts of ICRO (Chairman, Vice Chairman and Secretary) shall be held every two years.

      • 3.4.3

        Elections to the post of Editor-in-Chief Journal shall be held every four years.

      • 3.4.4

        Voting shall be carried out electronically. The vendor whose software will be used shall be selected by a committee consisting of the President, President Elect and Secretary General.

      • 3.4.5

        The Annual General Body Meeting shall nominate/elect on the floor of the house during the Annual General Body Meeting a Chief Election Commissioner who shall be entrusted with the task of carrying out the elections.

      • 3.4.6

        The Chief Election Commissioner shall nominate two Election Commissioners from the same city who shall assist the Chief Election Commissioner. These three members i.e. the Chief Election Commissioner and two Election Commissioners shall be the Election Commission.

      • 3.4.7

        All election related matters and issues shall be decided by the Election Commission and the decision of the Election Commission shall be final and binding on all members.

      • 3.4.8

        The Secretary General will in the month of July (latest by 15th July), inform the Chief Election Commissioner of the vacant posts in the Executive Committee of AROI and ICRO. The Secretary General shall provide the complete voter’s list of AROI and ICRO to the Chief Election Commissioner. The Secretary General shall also clearly indicate the various serial numbers for the cut-off for eligibility for various posts.

      • 3.4.9

        The Election Commission shall put out the notification  of the Elections including the nomination form on the AROI Website latest by July 31st, indicating the Election Program.

      • 3.4.10

        The nomination paper shall set out the candidate’s name and address, LM Number/ICRO Number and the office for which the candidate is nominated and shall be duly proposed by one valid Life Member of AROI (valid ICRO Member for ICRO Post), seconded by another valid Life Member of AROI (valid ICRO Member for ICRO Post), and duly signed by the candidate signifying his/her willingness to stand for election, serve in the Executive Committee and abide by the decisions of the Election Commission. Each nomination form shall be accompanied by the requisite Election fees as decided by the Executive Committee and Election Commission.

      • 3.4.11

        Nomination papers shall also be accompanied by a bio-data of the candidate which shall be uploaded to the websites.

      • 3.4.12

        All nominations received shall be uploaded to the website as per program, as shall withdrawals and the final list of candidates for the elections, as per program prescribed and notified.

      • 3.4.13

        In the event of an election being necessary, voting lines shall be open for at least 10 days and not more than 15 days, as per notification.

      • 3.4.14

        On completion of voting the Chief Election Commission shall arrange to do the counting electronically and communicate the results to Secretary General, who shall declare the results as received from the Chief Election Commissioner at least clear 7 days before the Annual General Body Meeting of the Association.

      • 3.4.15

        New Office Bearers shall take office from the Inauguration of the Annual Conference of the Association.

      • 3.4.16

        Unfilled posts shall be filled up by the General Body and will be conducted by the President, President Elect and Secretary General. Nominations for the unfilled posts shall be invited from the floor and will be decided by the General Body. In the event of an election, voting shall take place on the floor of the house.

      • 3.4.17

        All co-opted members and ex-officio members will be announced by Secretary General in the Annual General Body meeting.

      • 3.4.18

        All the Secretaries of the State/Regional Chapters shall be announced by the Secretary General in the Annual General Body.

      • 3.4.19

        Nomination of Joint Secretary (President Nominee- term one year) and Joint Secretary (Secretary General Nominee- term two years) shall be made in the Annual General Body Meeting by the President and Secretary General respectively.

      • 3.4.20

        Nomination of the Treasurer shall be done in the Annual General Body Meeting by the Secretary General.